Posted: Jul 15, 2020

Police Records Clerk

Salary: $45,239.00 - $50,267.00 Annually
Application Deadline: Aug 1, 2020

The work of a Police Records Clerk involves performing a variety of specialized and/or non-routine general law enforcement clerical duties requiring the exercise of independent judgment in interpretation and application of departmental practices and procedures.  Typical work assignments may encompass a single specialized clerical process or a full range of clerical activities with responsibility and maintenance of police records.  Work requires the operation of a networked computer with various software programs and other standard office equipment.  The technical nature of work in this class requires advanced knowledge of the subject areas and clerical processes involved, including LEADS, UCR data, and court databases.  Work also includes responsibility for a variety of clerical, communications, and public contact at the front desk/reception area of the Police Department, as needed.  This inlcudes the operation of telephone, radio, and computer terminal equipment for the receipt and transmission of non-emergency and emergency information.  In addition, related duties will be performed as assigned or required.

Essential Job Functions:

Graduation from high school; and experience in clerical work related to law enforcement; or any equivalent combination of training and experience which provides the following knowledge, abilities and skills:

- Thorough knowledge of current office practices, procedures and equipment

- Thorough knowledge of business English, spelling and arithmetic

- Considerable knowledge of the procedures, terminology and functions of a law enforcement agency

- Understanding of statutes and related UCR codes

- Considerable knowledge of the Illinois Freedom of Information Act and Illinois Records Act

- Ability to maintain records and to prepare reports from such records

- Ability to complete administrative reports and manage projects

- Ability to work with parameters and expectations in dealing with confidential information

- Ability to apply and interpret departmental policies and procedures

- Ability to adapt to changing technologies and learn functionality of new equipment and systems

- Ability to communicate effectively, orally and in writing

- Ability to establish and maintain effective working relationships with others

- Ability to work a flexible schedule based on departmental needs

- Ability to work the front desk/reception area of the Police Department

- Ability to operate radio, telephone and related communications equipment

- Skill in relevent computer software (e.g. Microsoft Office products, Adobe Acrobat, Laserfiche, CAD, RMS, etc.) used by the Police Department

See attachment for further.